Contingent Workforce Program Coordinator

Galderma is the emerging pure‑play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science‑based portfolio of premium flagship brands and services that span the full spectrum of the fast‑growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body’s largest organ – the skin – meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin shapes our lives, we are advancing dermatology for every skin story.

We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote personal growth while ensuring business needs are met now and into the future.

Position Summary

The Contingent Workforce Program Coordinator is responsible for managing and supporting all operational aspects of the organisation’s contingent workforce programme (FlexForce). This role ensures that contingent workers are engaged efficiently, compliantly, and in alignment with business needs. The coordinator acts as a day‑to‑day liaison between hiring managers, vendors and contingent workers, facilitating smooth operations and upholding organisational standards.

Key Responsibilities

• Program administration and process execution, focusing on HRIS (Workday) and VMS (Epiq).
• Coordinate daily operations of the contingent workforce programme, including onboarding, tracking assignments and off‑boarding processes.
• Day‑to‑day vendor management: serve as the main point of contact for staffing agencies and third‑party suppliers, ensuring SLAs are met and resolving issues promptly.
• Compliance and risk mitigation: ensure contingent workforce activities comply with local labour laws and company policies; maintain accurate documentation for audits.
• Reporting and analytics: generate monthly/quarterly reports on metrics, costs and trends; provide insights for strategic decision‑making.
• Stakeholder support: assist hiring managers in defining requirements, reviewing candidate submissions and facilitating interviews and selection processes.
• Process improvement: identify opportunities to enhance the efficiency and effectiveness of the programme.
• Issue resolution: address queries and resolve issues raised by workers, managers or vendors in a timely, professional manner.
• Ad‑hoc support on additional outsourced programmes (e.g., RPO and background checks) as needed.

Qualifications and Skills

• Bachelor’s degree in Human Resources, Business Administration or related field (or equivalent experience).
• Experience in workforce management, staffing or HR coordination is preferred.
• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficient in MS Office and HR/recruitment management systems.
• Analytical mindset with attention to detail.
• Ability to work collaboratively across teams and with external partners.

Location & Working Hours

Based in Cracow, Poland; hybrid, minimum 3 days per week office presence.

Why Join Us?

This role offers the opportunity to be part of a dynamic team that shapes the future of work within the organisation. You will play a key part in enabling business agility through effective management of contingent talent, contributing to both operational excellence and strategic growth.

Additional Details

Seniority level: Entry level. Employment type: Full‑time. Job function: Other. Industries: Pharmaceutical Manufacturing.