Coordinating and administering internal documents flow required in case of HCP interactions according to compliance requirements (requests management in the corporate system including HCP contract management/invitations letters, pre and post event documentation etc)
Ensure compliance with internal policies, HCP contractual obligations, and local legal requirements depending on the country in the EMEA region
Meetings coordination: support in the organization of medical events such as webinars, advisory boards and sales meetings: internal and external, registering meetings in CVENT
Booking flights, hotels and restaurants, handling registrations, maintaining a regular exchange with participants to keep them informed
Partner with commercial colleagues, congress organizers and/or external agencies to understand the required actions for specific events
Support to spend and budget tracking of the supported business team
Procurement: responsible for ordering products or services for third-party entities as needed, PO processing
Invoice Handling: invoice processing, including payments follow-up and monitoring invoice status to ensure timely payments.
Management of marketing materials stored in an external warehouse (ordering, arranging shipments at the request of business teams, monitoring stocks)
Reference contact person for EMEA Sales & Mkt teams and international customers - obtain/provide information, answer queries related to established policies and procedures. Direct people to the appropriate resource
As part of a Business Support team, provide support and collaborate with Business Support members when needed
Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner
requirements-expected :
1-3 years of experience in similar role in service/ support-oriented role
Experience in meetings organization in a medical device company will be a plus
Proactive and service-oriented mindset with the ability to work independently.
Experience in cross-functional collaboration and stakeholder management.
Very good organizational and task prioritization skills,
Problem solving skills
High attention to detail and keen to learn new skills
Able to work independently and be part of the team
Experience working in a multinational or cross-cultural environment is an asset
Advanced level in use of Microsoft Office (Outlook, PowerPoint, Word, Excel)
Digital tools knowledge will be valued
Excellent verbal and written communication skills, including fluency in English is a must
offered :
Hybrid work model with flexibility.
Work in an international, dynamic, and innovative environment.
Access to cutting-edge tools and professional development programs.
Career growth opportunities with mentoring, coaching, and global exposure.
