About Mindspace

Founded in 2014, Mindspace is a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces and daily offices provide the ideal solution for enterprise companies, startups, small businesses and entrepreneurs adapting to today’s fast-evolving hybrid work environment. Mindspace is a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. Mindspace has over 15.000 members in more than 40 prime locations across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more.

Why you’ll love working at Mindspace

Mindspace is a place where employees can thrive and develop their skills in an inspiring environment: great vibe, employee wellbeing, diverse community, boutique design. You’ll work with some of the best people in the industry, in a global company with respect for local market culture. Our growth is connected to that of our employees, with long-term career opportunities globally.

About the Position

This full-time position can be based in Warsaw or Bucharest, depending on location, and reports to the Senior Controller. It is responsible for supporting the Polish and Romanian markets, as well as other international markets as needed. The role entails monitoring payments, credit card purchases, bank transactions, and other financial activities. The ideal candidate has relevant experience and is highly motivated to balance the books to perfection.

Responsibilities

• Process and verify invoices from local and international vendors.
• Prepare and execute timely payment runs for various international entities across multiple currencies and payment methods.
• Perform bank and corporate credit card reconciliations.
• Perform month-end accrual processes and cut-off procedures.
• Manage fixed asset accounting, including recording acquisitions, disposals, and depreciation.
• Handle vendor onboarding, inquiries, and payment disputes.
• Reconcile vendor statements, resolve discrepancies, and prepare vendor aging reports and analysis.
• Maintain accurate AP records and comprehensive documentation, ensuring audit compliance and internal controls.
• Handle day-to-day financial administration and provide ongoing assistance to other departments.
• Collaborate with local and international teams to resolve payment issues and ensure smooth financial operations.

Requirements

• Proven competency in independent bookkeeping and accounts payable processes.
• 2+ years of experience in shared service or multi-country finance environments with high-volume AP processing.
• Experience with SAP B1 is preferred.
• Strong understanding of accounting principles, including accruals, prepaids, fixed asset accounting, and multi-currency accounting.
• Strong Excel/Google Sheets skills (pivot tables, VLOOKUP, SUMIF/S) for reconciliation and reporting tasks.
• Ability to work independently and collaboratively in a fast-paced, detail-oriented environment.
• Experience with AP automation platforms is preferred.
• Team player with a proactive approach.
• Polish and/or Romanian language skills are preferred.
• Fluent English (written and verbal).

Please submit your application in English.

Employment details

• Seniority level: Not Applicable
• Employment type: Full-time
• Job function: Accounting/Auditing and Finance
• Industry: Hospitality

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