Billing Specialist

Your responsibilities

• Invoicing of services provided by the company and distribution of invoices to clients in accordance with established payment terms.
• Verifying billing documents of employees, associates and professionals.
• Independently prepare and process billing documents, including purchase orders and invoices.
• Ensuring the completeness and accuracy of billing and administrative documentation.
• Working in cooperation with the accounting department to ensure compliance of financial and billing data.
• Communicating with customers on billing, invoicing and other financial issues.
• Preparing and supervising the company's financial reports independently, ensuring the completeness and accuracy of the information.
• Entering invoice data into the system and monitoring the process in the Factoring system under the supervision of the supervisor.
• Preparing reports and summaries independently as requested by superiors, providing comprehensive support in the day-to-day operations of the company/ Group companies.
• Completing additional tasks assigned by superiors, including preparation of specialized reports or analyses for the needs of the company/Group companies.

Our requirements

• A minimum of 2-3 years of experience in a similar position in billing, accounting or administration.
• Experience in independent billing of employees, associates and/or professionals.
• Practical knowledge of invoicing processes and sending invoices to customers.
• Experience in verifying billing documents and ensuring the accuracy of billing and administrative records.
• Knowledge of policies and procedures related to the processing of purchase orders and administrative and billing documentation.
• Ability to work effectively with the accounting department to ensure compliance of financial and billing data.
• Ability to communicate effectively with customers on financial matters and resolve their problems.
• Ability to develop financial reports and ensure their completeness and accuracy.
• Ability to produce reports and summaries for management.
• Willingness to perform additional tasks assigned by superiors and flexibility to adapt to the changing needs of the company.
• Very good knowledge of Excel, including spreadsheet creation, data analysis, knowledge of basic formulas that calculate specific values.
• Knowledge of English at a minimum level of B2/C1 to communicate freely with clients and foreign colleagues and understand documents and reports in English.
• Knowledge of the Polish language at a minimum level of B2/C1 to communicate freely with clients and foreign colleagues and to understand documents and reports in English.

What we offer

• Opportunity to work, learn and grow in the high-tech industry
• Private medical insurance (possibility to use LuxMed, EnelMed, Babka Medica or Damian Center facilities) or Sports Card
• Subsidies for English language learning
• Social activities and team-building events
• Preferred form of contract
• Long-term full-time cooperation
• Hybrid work in the Warsaw area
• Work in a dynamic IT company without rigid corporate rules
• Freedom of action, flexibility
• Full support in the process of implementation and onboarding
• Great working atmosphere
• Dog and cat friendly office ;)
• In 2024 we are moving to a comfortable and convenient office in the center of Warsaw (Wola) ?