At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function

Sales Enablement

Job Sub Function

Contract Administration and Management

Job Category

Business Enablement/Support

All Job Posting Locations

Warsaw, Masovian, Poland

Job Description

About MedTech

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.

Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech

BIDS & TENDER SPECIALIST

Location: Warsaw

Contract: full-time, maternity leave cover (12-18 months)

Purpose

Responsible for tender preparation in accordance with the Tender Procurement Law and prices approved in AFA application

You will be responsible for:

• Comprehensive tender preparation and submission tasks (document preparation, make sure all necessary approvals are in place before documents are finalized, collect cross-reading confirmations before tenders submitted)
• Maintain updated tender critical information (conditions, deadlines, correspondence with Purchaser
• Keeping the Tender databases: CM, up to date, and archiving all documentations on network disk.
• Processing bank guarantees, if requirement
• Product knowledge necessary to decode the tender
• Follow-up and control of price acceptance in the AFA application
• Processing of prices and samples in the AFA application
• Double checking prices offered in tender documentation with AFA application and finally with contract
• Coordination of activities related to signing the contract
• Cooperating with the Legal department, processing annexes, contracts, appeals
• Cooperating with business departments in the preparation of offers
• Monitoring and tracking changes in the Public Procurement Law
• Understanding local regulatory compliance and the global J&J requirements
• Good knowledge of the portfolio, controlling changes in discontinuous and newly introduced products
• Support in carrying out tender procedures
• Monitoring KPIs related to the tender

Qualifications / Requirements

• University/Bachelor’s Degre
• Previous experience with Public Procurement Law or in Medical environment is preferable
• Excellent computer skills (Microsoft Office, MS Excel)
• Ability to work under time pressure
• Attention to details
• High level of energy, engagement and responsibility
• Strong organizational skills with the ability to multi-task
• Flexibility of work in the dynamic, changing environment
• Excellent communication skills, good working relationship
• Business awareness and focus on achieving common goals
• Highly developed interpersonal skills, responsibility and ethics
• Fluent English and native Polish level

Required Skills

Medical Devices, Tender Support

Preferred Skills

Accountability, Collaborating, Communication, Contract Management, Detail-Oriented, Document Management, Due Diligence, Issue Escalation, Office Administration, Process Optimization, Process Oriented, Regulatory Compliance, Report Writing, Sales Enablement, Sales Support, Sales Terms and Conditions, Tender Management