Informacje o stanowisku

• Manage and respond to emails and messages in German and English
• Schedule and coordinate meetings, calls, and appointments across time zones
• Draft and proofread internal and external communication
• Act as a point of contact for German- and English-speaking clients or team members
• Administrative Support
• Maintain calendars and to-do lists
• Organize and maintain shared digital files and folders
• Prepare reports, meeting notes, and presentations
• Track deadlines and send reminders
• Project Assistance
• Support small projects by tracking deliverables and updating project boards (e.g., Trello, Asana, monday.com )
• Conduct basic research and summarize findings
• Assist with data entry and light reporting tasks
• Customer or Client Support
• Handle basic customer inquiries or service requests via email or chat
• Escalate issues when necessary and ensure timely follow-up
• Translate short texts, emails, and documents between German and English
• Ensure culturally appropriate communication in both languages
• MEDICAL CARE
• BENEFITS PLATFORM
• TRAINING OPPORTUNITIES
• LANGUAGE COURSES
• COMPANY EVENTS
• Motivizer Benefits Platform to choose and manage all your benefits in one place. You receive a budget (550 PLN monthly). You can choosemedical care package, meal tickets, sports cards (we have Multisport and on preferential terms, we have membership cards to one of the most popular Gyms),cinema tickets, shop vouchers, discounts and many more.
• Language Courses –youll have access to a multi-language learning platform enabling you to practice you language skills and learn new ones!
• Regular and systematic furthertraining opportunities - both internallyand from external providers. We support your ongoing learning and development.
• Cooperation within an internal community is our everyday reality. We havenetworking events, coding challenges, and company parties for different occasions.

Qualifications

• Fluent in German and English(written and spoken)
• Proven experience as a Virtual Assistant or in a similar administrative role
• Excellent written communication and organizational skills
• Tech-savvy; proficient with tools like Microsoft Office, Google Workspace, Zoom, and task managers
• Ability to handle confidential information with discretion
• Independent, proactive, and detail-oriented
• Strong time management skills and ability to prioritize effectively

About Red Reply

Red Reply specializes in Oracle Cloud Infrastructure technology with a focus on IaaS and PaaS solutions and offersCloud Strategy and Migration, Cloud Application Development, Cloud Service Management, as well as Application Service Management and Operations. Red Reply is one of the first Oracle Cloud Managed Service Providers (MSP) in Europe.

How to become a Replyer

Level 1

Your application

You found an opportunity that suits you and your abilities? Perfect! Use our application form to send us your resume and credentials. Once we received your documents, you will get a confirmation via email.

Level 2

Our reply

We will now review your application and come back to you as soon as possible. If it’s a match, we will contact you for an interview.

Level 3

Your interview

Is it a fit? Do we match your expectations? What about the job requirements and the workplace? All that will be covered in the interview. If more than one Reply company is suitable for you, you have the possibility to participate in several interviews!

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