Strategic Staffing Solutions client - a global financial company - is seeking an Administrative Assistant. As an Assistant they will be responsible for providing extensive administrative support to 5-6 Managing Directors. They will also carry out ad-hoc admin requests for more junior members of the team.

Seeking someone with knowledge of diary management, travel booking and logistics management. Experience of working in a finance or professional services environment is desirable. Attention to detail is essential.

The duties of the role include:

• Diary and calendar management for Managing Directors
• Coordinating and scheduling of meetings and conference calls across multiple time zones
• Managing high volume of emails, relaying information in a timely and accurate manner
• Coordinating room bookings for internal/external meetings and VCs across multiple locations
• Coordinating travel arrangements for the team, including Visa applications, international flight, accommodation and car bookings
• Expense management and preparation
• Invoice processing
• Taking on ad hoc tasks while maintaining workflow
• Supporting teams in day to day issues, needs, and queries
• Providing phone / holiday coverage for colleagues
• Admin functions such as updating attendance and any other team admin functions.
• Fluent English is required.

Skills:

• Excellent M365 / Outlook skills a necessity with a proactive attitude when managing diaries and logistics
• Able to manage competing time-sensitive priorities and tasks.
• Demonstrates dependability and high attention to detail along with the ability to multi-task.
• Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels.
• Comfortable working with people at all organizational levels, internally and externally
• Must be a team player and work well under pressure within a changing environment.
• Flexible and adaptable to work and support across multiple teams.
• Be resourceful and able to use own initiative in solving issues.
• Discretion to deal with confidential business matters.
• Friendly, polite, and approachable with a “can do” attitude.

Offer:

• On-site work in Warsaw in the clients high-end office
• An employment contract or B2B contract up to your preferences (initially 18 months divided into three 6-month contracts)
• Work in an international environment with a prestigious, globally known client