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Administrative Assistant in Security and Information Management Division / Support Staff of Director
  • Warszawa
Administrative Assistant in Security and Information Management Division / Support Staff of Director
Warszawa, Warszawa, mazowieckie, Polska
Kaliszuk sp.j. Staff Partners
17. 7. 2024
Informacje o stanowisku

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For our Client, we are looking for:

Administrative Assistant in Security and Information Management Division / Support Staff of Director
Location: Warszawa, Śródmieście
Reference Number: AA/rep/SIMD2024

Duties and tasks linked to the post:

  • to provide daily administrative support concerning establishment, introduction and development of Business Continuity Management System (BCMS) in the Agency;
  • to follow-up on status of procurement procedures, financial matters, including payments within framework contract;
  • day-to-day cooperation at a divisional level with other Frontex entities and external stakeholders;
  • to support the document flows and archiving;
  • to support in drafting notes, letters, reports and follow ups on documents;
  • to assist in the organisation of online and physical meetings and drafting minutes as necessary;
  • to support in drafting reports in various areas related to Frontex activities;
  • to monitor functional mailboxes and communicate with internal and external parties;
  • to carry out data entry and support an administration and monitoring of electronic databases.

Requirements:

  • Education: successfully completed secondary education related to the business needs;
  • Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
  • Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
  • Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

Personal skills:

  • high level of responsibility and ability to work independently;
  • high level of service orientation;
  • ability to work under pressure and experience in organizing work and prioritizing accordingly;
  • ability to communicate efficiently at all levels internally and externally and in appropriate manner;
  • strong sense of accuracy and attention to detail;
  • high level of discretion and ability to handle confidential matters;
  • proven organizational skills;
  • ability to adapt to a dynamic working environment;
  • ability to learn new skills and software;
  • ability to work in a team.

We offer:

  • contract of employment through the Employment Agency;
  • daily remuneration: 70,54€ net;
  • medical care, sport card;
  • opportunity for development and promotion;
  • convenient location of the office - the centre of Warsaw;
  • work with professionals.

Application deadline: until July 18, 2024

Please be advised that only resumes in English will be considered.

We kindly inform that only selected candidates will be contacted.

If you are interested, please send your application using the application button

Administrative Assistant in Security and Information Management Division / Support Staff of Director



 

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