Administrative Assistant in Security and Information Management Division / Security Unit

Nazwa pozycji Administrative Assistant in Security and Information Management Division / Security Unit

Lokalizacja Warszawa, Warszawa, mazowieckie, Polska

Firma Kaliszuk sp.j. Staff Partners

Dodano 11. 5. 2025

For our Client, we are looking for:

Administrative Assistant in Security and Information Management Division / Security Unit

Location: Warszawa, Śródmieście

Reference Number: AA/req96/2025

The description of duties is a presented below:

To provide general administrative support to the Senior Security Officers;
To provide administrative support for guards shift planning;
To provide administrative support in distribution of crypto products;
To provide administrative support in procurement and finance procedures;
To provide administrative support in handling Data Protection procedures;
To support the document flows and archiving, including via ARES;
To support in drafting notes, letters, reports and follow ups on documents;
To carry out data entry and support an administration and monitoring of electronic databases and SEC intranet;
To assist in the organisations of online and physical meetings and drafting minutes as necessary;
To assist in handling correspondence, arranging missions, flights’ bookings and agenda management;
Horizontal administrative assistance Unit, including agenda and meeting planning

Requirements:

Education: successfully completed secondary education related to the business needs;
Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

Personal skills:

high level of responsibility and ability to work independently;
high level of service orientation;
ability to work under pressure and experience in organizing work and prioritizing accordingly;
ability to communicate efficiently at all levels internally and externally and in appropriate manner;
strong sense of accuracy and attention to detail;
high level of discretion and ability to handle confidential matters;
proven organizational skills;
ability to adapt to a dynamic working environment;
ability to learn new skills and software;
ability to work in a team.

We offer:

Application deadline: until May, 15 2025

Please be advised that only resumes in English will be considered.

We kindly inform that only selected candidates will be contacted.

If you are interested, please send your application using the application button

Administrative Assistant in Security and Information Management Division / Security Unit