Duties and tasks linked to the post:

• Coordinating tasks and activities related to the daily technical management of HQ buildings (inspections, maintenance, repair)
• Receiving, registering, handling and/or monitoring of facility management related incident and service requests
• Maintenance of buildings occupation and seating plans
• Supporting and/or coordinating internal relocations
• Preparing instructions for users to obtain facility services or support with facility incidents
• Support with receiving deliveries, e.g. confirming counts, quality, coordinating internal logistics, storage etc.
• Supporting the coordination and monitoring of projects and contracts, performing various contract management tasks
• Assisting with the preparation of procurement requests, technical specifications and other procurement related documentation
• Collecting and analysing data, preparing tables, graphs or other data reports
• Drafting notes, letters, reports and follow up
• Assisting with the preparation of and follow up on financial documents
• Organising and assisting during meetings, draft minutes where necessary
• Assisting with daily correspondence
• Keeping documents and administrative files up-to-date and in good order

Requirements:

Education & professional experiences

• at least a level of secondary education attested by a diploma
• at least one-year experience in facility management, office coordination/management or in customer service department in an international institution/company/environment
• good knowledge of English (at least B2), both oral and written
• good computer skills and knowledge of MS Office, advanced MS Outlook and MS Excel user would be an asset
• good analytical skills

Personal skills:

• high level of responsibility and ability to work independently;
• high level of service orientation;
• ability to work under pressure and experience in organizing work and prioritizing accordingly;
• ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• strong sense of accuracy and attention to detail;
• high level of discretion and ability to handle confidential matters;
• proven organizational skills;
• ability to adapt to a dynamic working environment;
• ability to learn new skills and software;
• ability to work in a team.

We offer:

• contract of employment through the Employment Agency;
• daily remuneration: 70,54€ net;
• medical care, sport card;
• opportunity for development and promotion;
• convenient location of the office - the centre of Warsaw;
• work with professionals.

Application deadline: until October 29, 2024

Please be advised that only resumes in English will be considered.