Selvita is a global integrated service provider with laboratories in Poland (Krakow, Poznan, and Wroclaw), Croatia (Zagreb), and offices in Cambridge, UK, as well as the Greater Boston Area and San Francisco Bay Area in the US. Our company is dedicated to delivering comprehensive solutions that support our international clients in drug discovery and drug development.

As one of the largest preclinical contract research organizations in Europe, Selvita is driven by a clear mission: to bridge the gap between early drug discovery and the clinical stage of drug development.

At Selvita, we value partnership, excellence, passion, commitment, and integrity. We build strong, collaborative relationships with our clients and commit to the highest standards of quality. We fuel our pursuit of innovative solutions with enthusiasm, advance drug development with focused dedication, and ensure honesty and transparency in all our work.

Our Administration Team is currently looking for a well-organized and detail‑oriented person for the position of Administration Specialist, who will support our two facilities based in Krakow. If you enjoy working with documents, value accuracy and clear processes, and like bringing structure to information, this role is for you! We’re looking for someone with at least 2 years of experience in a similar position, ideally in an administrative or documentation‑related environment. Experience in an administrative position will be a strong advantage, but the most important things are communication skills, good English, and a proactive attitude.

Key Responsibilities

• Coordinating and maintaining project and administrative documentation in line with internal standards.
• Preparing, editing, and archiving documents, reports, and procedures.
• Ensuring proper document flow and information management across departments.
• Supporting the implementation and improvement of documentation processes.
• Collaborating with various teams to ensure consistency and compliance of records.
• Performing other tasks related to documentation and office operations.

• Handling invoices in the workflow system.
• Business meetings and company events organization.
• Handling all correspondence (incl. couriers’ parcel, post, phone line) and ensuring the proper information flow.

Your Background

• At least 2 years of experience in a similar role (administration, documentation, or quality management).
• Very good knowledge of English (at least B2 level).
• University degree (MSc).
• Fluency in MS Office tools.
• Strong attention to detail, accuracy, and organization.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize effectively.

Your Benefits Package

• You will receive continuous internal training to further develop/broaden your scientific background.
• Working in world‑class extensive research facilities and modern laboratories.
• Daily cooperation and know‑how exchange with scientific experts.
• Additional benefits: a prepaid lunch card, private medical care, subsidized sports card, and office fruit provision.
• Internal Development initiatives including soft & leadership skills training programs.
• Recognition Program.
• Employee Referral Program.
• Support & incentive bonus for completing Ph.D.
• Support in legalization process and relocation package.
• Various sports and engagement initiatives.