Administration and Reporting Specialist – Warsaw, Poland

Were currently looking for a candidate for our client in the Logistics industry.

Salary Offered

Up to 50 PLN/hour on a B2B basis, or up to 6 300 PLN gross/month on an employment contract (Umowa o pracę).

You Will Be Successful In This Role If

• You have very strong English skills (minimum B2+, fluent in both written and spoken communication).
• You are proficient in MS Excel and experienced with PowerQuery (data transformations, queries, automation).
• You are comfortable working with MS Office tools such as PowerPoint, Visio, SharePoint, and reporting tools like PowerBI.
• You have experience updating and maintaining templates, processes, methods, standards, and SOPs.
• You can ensure high data quality across multiple sources and have experience administering internal tools or implementation platforms.
• You work effectively within established procedures, policies, and implementation methodologies.
• You have hands‑on experience supporting implementation or project execution and preparing reports for various stakeholders.
• You bring previous experience in a similar operational/analytical role.
• You are detail‑oriented, well‑organized, and able to work independently and on time.

Welcome

• Prior experience in logistics

Tasks Waiting For You

• Updating and managing templates, processes, methods, standards, and SOPs used across the organization.
• Administering and maintaining high‑quality data for the clients central sites and the implementation tool across various data sources.
• Ensuring that all implementations follow proper policies, procedures, and methodology.
• Supporting day‑to‑day execution of implementations to ensure smooth delivery.
• Preparing dedicated implementation reports for internal and external stakeholders.

Our Recruitment Process

• Interview with our Recruiter → Interview with our Business Manager → Client Meeting
• In justified cases, after the interview with the Recruiter, we introduce an additional technical verification step

Our Experience

• An experience accelerator, where every assignment is an opportunity to progress
• Access to a multitude of technically exciting projects for our clients as well as internally
• Individualized, local support for a tailored career path
• Continuous learning, thanks to our internal training academy
• A friendly and inclusive work environment, supported by #TopEmployer2025 certified HR practices – Lets move forward.

Recommendation System

Do you know someone who might be interested in this offer? Use our recommendation system and receive a bonus of up to PLN 7 000! Link: https://astek.pl/system-rekomendacji/

Information Disclaimer

The controller of your personal data is ASTEK Polska sp. z o.o., with its registered office in Warsaw (00‑133), at Aleja Jana Pawla II 22. You have the right to access your data, request its deletion, etc. Detailed information regarding data processing can be found HERE: http://astek.pl/polityka-prywatnosci. You have the right to withdraw your consent at any time. If you wish to withdraw your consent, please contact us by email at privacy@astek.pl or in writing at the controller’s address. Whistleblower reporting procedure at ASTEK Polska sp. z o.o.

Reference Number: AO214100

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Administrative

Industries

IT Services and IT Consulting