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Accounting and Administration Officer, Warsaw

Client:

LeasingTeam Group

Location:

Warsaw, Poland

Job Category:

Other

EU work permit required:

Yes

Job Reference:

Job Views:

13

Posted:

23.01.2025

Expiry Date:

09.03.2025

Job Description:

LeasingTeam Professional supports Polish and global enterprises in sourcing key talent and in human resources management. The Agency specializes in permanent recruitment for mid- and senior level positions and in white-collar outsourcing. It successfully completes recruitment projects by applying a trademark ASSET methodology that structures recruiter activities and boosts their effectiveness. We have offices in Gdansk, Warsaw, Katowice, Cracow, Poznan and Wroclaw. Professional is part of LeasingTeam Group - Polands largest group of exclusively Polish-owned personnel consultancy companies that for the past 20 years has been effectively linking candidates with employers and providing them with a comprehensive range of HR services.

Currently for one of our clients, a large humanitarian organization with global reach, we are looking for candidates for the position of:

Accounting and Administration Officer Responsibilities:

• Validate all payments for the office, including local staff salaries, social security, tax payments, staff benefits, and deductions.
• Verify that all payments are properly documented and ensure compliance with financial procedures.
• Monitor balance sheet accounts at month-end and follow up on the reimbursement of private expenses from office staff monthly.
• Record petty cash and bank transactions daily in (ERP), in line with cash disbursement guidelines.
• Assist in monitoring working advances provided to National Societies and staff, ensuring they are recorded, reconciled, and cleared regularly in the ERP system.
• Support the Finance Coordinator in preparing and monitoring program budgets, including revisions as needed.
• Lead the month-end closing process for office accounts, including journal preparation (petty cash, bank), processing financial transactions in ERP, and reconciling balance sheet accounts.
• Coordinate and follow up on obtaining approved project forecasts, reviewing, and preparing monthly cash requests.
• Ensure proper documentation and filing of monthly financial returns and upload scanned files to relevant folders.
• Assist in delivering finance training for Office and National Society staff when requested.
• Prepare financial reports and conduct financial analysis for programs as needed.
• Manage the timely updating of bank signatories and banking matters of CCD bank accounts to minimize risk of financial loss.
• Manage and ensure compliance with documented administrative policies and procedures.
• Maintain tracking system for administrative services, contracts, commitments, and travel order/expenses claim records.
• Ensure the daily management and maintenance of the organizations buildings, including procurement of office equipment, furniture, supplies, and facilities, while promoting green and sustainable practices.
• Oversee the selection and management of office agreements (leases, equipment, rentals), ensuring their proper upload in the electronic contract system.
• Lead the delivery of Administrative Supplementary Services in the country, ensuring that service standards are consistently met.
• Organize travel arrangements for staff and visitors, including booking flights, accommodation, and managing IT/communication needs.
• Support internal and external event planning and implementation.

Minimum Qualifications:

• University Degree in Finance, Business Administration, Commerce, or any other relevant fields.
• Full professional accountancy qualification and knowledge of accounting software.
• 3 years of experience in audits, financial management and reporting, budgeting, accounting, and administration.
• Experience in budget preparation and control.
• Knowledge of financial accounting systems (ERP).
• Establishment and enforcement of sound internal controls.
• Fluency in written and spoken English & Polish.

Working Conditions:

• Hybrid work (3 days at the office, 2 at home).
• Employment contract.
• Office location: Warsaw (Mokotowska).
• Opportunity to work for a global humanitarian organization.
• Private medical care.
• Multisport.

Pursuant to existing law, LeasingTeam Professional does not charge candidates for taking part in recruitment processes. Please be kindly informed we will only contact selected Candidates.

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