Senior Executive Assistant provides comprehensive administrative support to an individual or a group of individuals, primarily focusing on high-level administrative tasks. This includes managing correspondence, meticulously organizing calendars and appointments, coordinating conferences and calls and on-site events, arranging travel, and executing other essential administrative functions to ensure seamless operations.

Responsibilities

• Directly supports a Head of CSC Poland and provides general administrative assistance to an entire Hub.
• Maintains close cooperation with the Business Office to ensure seamless operational support.
• Organises and coordinates events for the CSC, managing all logistical aspects.
• Manages day-to-day calendar for the Senior Executive, including scheduling and prioritizing appointments.
• Prepares and reviews materials and correspondence for meetings, ensuring accuracy and professionalism.
• Coordinates travel arrangements, including preparing and distributing detailed schedules and agendas.
• Orders supplies and processes invoices via the Procure to Pay system.
• Assists in ad-hoc events and special projects as required.
• Trains, coaches, or guides other administrative staff, contributing to Hub development.
• Appropriately assesses risk in business decisions, safeguarding the firms reputation and assets, ensuring compliance with applicable laws, rules, and regulations, adhering to policy, applying sound ethical judgment, and escalating/managing control issues transparently.

Requirements

• Previous office administration experience, preferably within a large and complex financial services or similar organization – preferred.
• Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional communication and interpersonal skills, with proven ability to effectively deal with senior stakeholders.
• Proficient English language skills (written and verbal).
• Proven ability to work independently, managing multiple tasks and priorities effectively.
• Self-motivated, highly organized, and detail-oriented with a proactive approach.
• Bachelors/University degree or equivalent experience.

What we offer

• Competitive salary connected with discretionary annual performance bonus
• Free access to learning platforms (eg. Udemy) which develop skills and individual interests
• Social benefits: private medical care, Multisport, Employee Assistance Program, group insurance, pension program, MyBenefit platform
• Work in a diverse and inclusive environment
• Available multiple affinity and social networks & voluntary activities to engage with
• Cooperation with teams around the world
• Support of work-life balance

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Job Family Group: Business Strategy, Management & Administration

Job Family: Administrative Support

Time Type: Full time

Most Relevant Skills: Please see the requirements listed above.

Other Relevant Skills: For complementary skills, please see above and/or contact the recruiter.

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