Junior Administrative Coordinator

Location: Warsaw

Company description: 

Assembly is a leading global omnichannel media agency that merges data, talent, and technology to catalyze growth for the worlds most esteemed brands. Our holistic approach weaves together compelling brand narratives with a comprehensive suite of global media capabilities, driving performance and fostering significant business expansion.

Our initiatives are powered by STAGE, our proprietary operating system, and executed by a dedicated global team of over 2,300 professionals across 35 offices worldwide. Committed to purposeful action, Assembly leads the way in social and environmental impact within the agency realm.

As a proud member of Stagwell, the challenger network designed to revolutionize marketing, Assembly continues to set new standards of excellence.

assemblyglobal.com

Your mission, if you choose to accept it, will be:

• Reception desk management
• First contact with guests, clients, and employees
• Ensuring proper circulation of documents (correspondence, shipments)
• Administrative support for employees and management
• Handling and preparing meetings and events
• Maintaining office equipment and reporting malfunctions
• AV system and video conferencing management
• Organizing business trips
• Preparing, sending, and registering correspondence and shipments
• Cooperation with all organizational units within the company and other entities
• Handling the Enova system for invoice registration- optional,
• Handling Jira Servicedesk and Jira Insight in tasks related to the administrative department- optional

What you’ll need to succeed:

-      Good English language skills (min. B2/C1)

-      Fluent Polish 

-      Proficiency in MS Excel and MS PowerPoint

-      Full-time availability (8.30 am to 5.30 pm, shifts, Mon-Fri)

-      Experience in similar role – nice to have

-      Flexibility, multitasking, and attention to detail

-      Office equipment handling skills

-      Organizational and communication skills

-      Reliability

-      Creativity and resourcefulness

Benefits:

-              Private medical insurance

-              Access to Multisport card (paid fully by the Employee)

-              Employee Referral Program

-              Access to wellbeing platform

-              Access to language learning platform

-              1 additional day of paid leave for volunteering purposes per calendar year

-              Internal and external training opportunities

-              No dress code

Our recruitment process:

1.     Recruiter phone screen

2.     Online interview via MS Teams

3.     Meeting at the office (optional)