Head of Secretaries

Warsaw

Nazwa pozycji Head of Secretaries

Lokalizacja Warszawa, Warsaw, Masovian Voivodeship, Polska

Firma Clifford Chance

Dodano 13. 11. 2025

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We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm’s global standards with in-depth local expertise.

Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That’s why we’re so proud of our inclusive, friendly, and team-based approach to work.

Our one firm global strategy is focused on targeted growth led by the needs of our core clients, those who we can best support with the breadth and depth of Clifford Chance expertise, across the sectors and geographies, which matter most to them.

You’ll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they’ve reached out to us, we provide a world-class service every step of the way. And that’s possible thanks to the entrepreneurial spirit and conscientious approach to work that you’ll find across all of our teams.

Whichever area of the business you join, you’ll become an integral part an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet.

Who we are

Job Description

The Role

We are seeking a dynamic and organised professional to join our team as Head of Secretaries in the Global Financial Markets department ("GFM"). This pivotal role combines hands-on secretarial support with strategic team leadership to ensure the smooth functioning of our legal support services.

Key Responsibilities:

Provide day-to-day secretarial support to GFM lawyers, including Partners and Counsels.
Lead and manage the secretarial team, including:
- Coordinating coverage for absences and preparing absence rosters.
- Monitoring overtime and ensuring compliance with labor law.
- Organising on-call weekend duties and managing evening shift schedules.
- Overseeing workload distribution and daily operational needs.
- Driving performance management through regular feedback, evaluations, and development planning.
- Acting as the first point of contact for escalations and resolve operational issues within the team.
Participate in the recruitment process for secretarial staff in collaboration with HR.
Collaborate with associates to maintain high standards of secretarial service.
Work closely with Partners to ensure appropriate administrative support for the GFM department.
Support process improvements and implement best practices across the function.
Represent the team in regular operational meetings with the Office Manager.
Provide strong leadership and coordination to ensure efficient support and high service standards.

What we offer

stable conditions of employment;
the opportunity to work in an international legal environment;
an initial training package;
a friendly atmosphere.

Qualifications

Your Experience

fluency in Polish and English;
advanced computer skills in MS Office;
good organisation of work and the ability to set priorities;
reliability;
involvement;
high personal culture.

How to apply

If youre ready to embark on an exciting career with Clifford Chance, we encourage you to apply by submitting your CV and a brief cover letter.

Join us!

Additional Information

Equal Opportunities

At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.

Find out more about our inclusive culture here