Aion Bank is a fully regulated European bank that combines Vodeno’s cutting‑edge, private blockchain‑based platform with its ECB banking license, strong balance sheet and deep regulatory expertise. Our mission is to provide a comprehensive suite of embedded banking solutions, enabling businesses to seamlessly integrate financial services into their offerings.

Overview

As part of the UniCredit Group, Aion Bank and Vodeno will accelerate their digital banking offer in strategic markets and act as a sandbox for innovation for the wider UniCredit Group. The existing Banking‑as‑a‑Service (BaaS) offering across key European markets, including Germany and Poland, will embed services ranging from account access and deposits to lending, payments and loyalty programs directly into non‑banking digital platforms, facilitating seamless customer experiences.

Responsibilities

• Provide high‑level administrative and logistical support – manage professional scheduling for the Board Members located in Poland, including agendas, mail, email, phone calls, client management and other company logistics.
• Support other Board Members who are not Poland based while they stay at our office in Warsaw.
• Manage Board Members’ professional schedule, including calendar management, travel arrangements, and communication logistics.
• Coordinate and manage the flow of information to and from internal and external stakeholders, including senior executives, both locally and internationally.
• Liaise with colleagues in other departments and representatives of our clients, investors and partners across Europe.
• Attend and take minutes at key meetings, including Board and Supervisory Board meetings.
• Provide ad hoc administrative support.

Skills you should have

• At least 3 years of experience as an Executive Assistant to Board Members or other Senior Executives (experience in banking will be considered a plus).
• Exceptional organizational skills, ability to multitask and prioritise daily workload.
• Outstanding verbal and written communication skills in both Polish and English.
• Ability to collaborate in a diverse and dynamic environment.
• Strong interpersonal skills with the ability to say "no" while maintaining positive relationships.
• Discretion and the ability to handle confidential information with the utmost professionalism.
• Proactivity, ability to anticipate and work towards completing assigned tasks.

What we offer

You will get an opportunity to work in an innovative, digital bank applying state‑of‑the‑art approaches and technologies.

You will be provided an Individual Development Budget, dedicated to enhancing your professional skills.

If your role permits, we also offer flexible work location.

You and your closest family will be covered with VIP‑level private medical care which includes dental treatment and a hospitalisation package.

We care for our colleagues’ well being, therefore we cover psychological consultations if you ever feel you need such support.

Aion bank account without fee.

We co‑sponsor your Multisport card and cover 50% of its cost.

You will work on computer equipment that delivers the best user experience – Apple MacBook.

Our office in Warsaw offers healthy snacks throughout the day.

Our Process

We keep our recruiting process simple.

Step 1: Talk with one of our Recruiters about your experiences and ambitions.

Step 2: Meet with your future Team Manager to deep dive on the role specifics and our work environment.

Step 3: Meet with one of our Board Members.

Our note to you

Diverse teams really are the best teams. Research shows that some candidates may hesitate to apply for a job unless they meet every requirement. If you are excited about working with us, we encourage you to apply – even if you are not 100% sure. We are interested in getting to know you and learning about what you bring to the table.

Please note that we may close a job posting early if we receive a large number of exceptional applications.

Good luck!