Overview
We are looking for an Associate Specialist (Administration) to join our Administration Team. If you enjoy working in a dynamic environment, have strong organizational skills, and like supporting others – this role is for you. In this position, you will support daily office operations, business travel processes, purchasing and invoicing, as well as various office initiatives and events.
Responsibilities
- Business travel coordination: managing the AMEX system (account creation, flight and hotel bookings, expense settlements, visa support, travel advances)
- Purchasing and invoice processing: handling mobile phones, company gadgets, and processing invoices for all Admin orders in Basware and Acubiz systems
- Fixed assets management: registration, assignment, inventory, and disposal in the Optiest system
- Office events calendar planning: leading the Office Team group, planning, coordinating, and communicating office initiatives and events
- Internal administration and office processes: managing the Pandora Ambassadors & Friends employee program, overseeing the company archive and showroom, and coordinating Pandora gadgets and promotional materials
- Administrative procedures coordination: verifying, updating internal administrative policies and procedures
- Business Continuity Planning (BCP) coordination: preparing, maintaining, and reporting the continuity plan, organizing tests and trainings and collaborating with global teams (Shanghai, Mexico)
- Participation in administrative onboarding and trainings for new employees
- Daily office operations support and cooperation with the reception team (acting as backup when needed)
Qualifications
You are a perfect match if you have:
- Minimum 2 years of experience in administrative, office, or team support roles
- Proactive approach and ability to work independently
- Reliability and accountability for assigned tasks
- Very good command of English (spoken and written) – daily communication with global teams
- Strong attention to detail and accuracy
- Excellent organizational skills and ability to prioritize effectively
- Strong communication skills and ability to collaborate with various teams (Finance, HR, Reception, Global Teams)
- Flexibility and openness to handle diverse office-related tasks
- Good knowledge of Microsoft Excel and the Office suite
- Willingness to learn and continuously improve administrative processes
We offer
- Cooperation based on an employment contract with a basic salary and a real achievable annual bonus
- Free parking for employees regardless of position (reservation required)
- Support for professional competence development (including co-financing of the cost of exams, courses and ACCA membership)
- PREMIUM package of Medicover medical care including dental package
- Generali life insurance
- Multisport card and cafeteria program on the MyBenefit platform
- Additional days off e.g. for birthdays, health check
- Very attractive discounts on PANDORA products
- Subsidy for "home office" equipment
- Employee Pension Plans (PPE)
- Additional benefits under the company-s social fund (e.g., holiday or kindergarten subsidies)
- Employee Recommendation Program
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