Ubiquity Service is looking for Administrative Assistant with Chinese language to join the team in Warsaw.
Ubiquity Service is a Warsaw, Poland-based automotive technology service provider dedicated to providing tailored, seamless, and comprehensive technical service support and solutions for Chinese automotive companies entering the European market. We assist Chinese automotive companies in successfully entering the European market by meeting the specific demands of the region.
Ubiquity Service is a trusted partner for Chinese automotive companies entering the European market. We have a deep understanding of the European market and the specific needs of Chinese automotive companies. We are committed to providing high-quality, customized services that help our clients achieve their business goals.
Key Responsibilities:
- Provide administrative support to ensure efficient office operation.
- Coordinate travel arrangements for employees, including booking flights, accommodations, and transportation as needed.
- Serve as the primary point of contact for internal and external communications.
- Maintain and organize office documents, records, and files. Ensure accuracy, completeness, and confidentiality of all documentation.
- Assist in office management tasks such as ordering supplies, managing inventory, and ensuring office equipment is in good working condition.
- Assist in planning and organizing company events, meetings, conferences, and team-building activities.
- Assist in data entry tasks and generating reports as required. This may involve using spreadsheets, databases, or other software tools.
- Provide administrative support to senior management as needed. This may include preparing presentations, drafting correspondence, and conducting research.
Requirements:
- Proven experience as an administrative assistant or relevant administrative role.
- Fluent in all of the following languages: English, Chinese and Polish (Must have).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent communication and interpersonal skills.
- Strong organizational and time management skills.
- Attention to detail and accuracy.
- Ability to multi-task and prioritize tasks effectively.
- Flexibility and adaptability to changing priorities and environments.
